Help Organizing a Small Tournament?

Norik

[14] Master
Hey guys. I've got this awesome idea and would like to know what you think...

I was hanging out with some friends when one of them jokingly asked: "How awesome would it be to have a gaming tournament the last day of school? ... AT SCHOOL!" We all laughed, but then I started to actually think about it. So after a while I bring it up and we started to discuss the possibility of doing such a thing.

The obvious first question was "What game?". We all agreed it had to be a fighter: they're quick, highly skill-based, easy and fun to watch, and inherently competitive in nature. In the end it came down to a tie between Soul Calibur V and Tekken Tag 2, so we'll ask people around the school which game they'd rather play.

So once that's out of the way, the real issue reveals itself: How in the world are we gonna do this? The main issue is getting the school's approval and a teacher's permission to use at least one room. We wanted it to be just for fun, but the school is obviously not going to support a non-learny event "just because", so we decided we'd charge about $5~$7 per entry, with half of the money going to the school and the other half going towards a price for the winner.

Best case scenario, the activities director green lights the tournament. Then what? This is when I turn to you guys. How do you go about this kind of event? I'm preparing a checklist with all the things I need to get this right, please tell me if something important is missing.
  • Console and game: It depends on what the people choose. If people want to play SCV on an Xbox or TTT2 on a Ps3 then we'll adapt. We've got both consoles so that's not really an issue. If anything I'd just have to buy a backup copy of the game in case something goes wrong.
  • A TV and a room: Duh. I know a teacher that is probably gonna sign up himself (LOL), so a room isn't necessarily to problem, but getting a decent TV is key to a successful tournament. After all, the whole point is that people can see you play, right?
  • List of players: This is extremely important. I know it has to be 8, 16, or 32 players for all the math to work out, but no-shows and last minute entries are probably going to be a big deal the day of the event. Because of this, I think it's important to keep track of who's going (and who's paid).
  • Promotion: People have to know this is gonna happen (if it does happen). I'll try to set up a stand near the cafeteria during lunch for people to get hyped and signed up. Flyers are almost guaranteed with my friend in graphics class. I might also put up a little website and a Facebook group.
  • A prize: I understand not everyone will be interested in playing just for fun, but if you give them an incentive even people who've never played a fighting game will join the party. My idea is to charge an entrance fee and give half of that money to the winner (or buy a prize with it). Any ideas?
  • A ruleset: If it's SC, I'll just do standard 8WR: 3 out of 5, 60-second rounds, no CaS, all characters allowed.
  • Something else? I don't know if that's all you need to get a competition going, am I missing anything?
  • Questions:These are questions I have about tournaments in general:
    • How long do they usually last? I know that simple 3 out of 5 elimination with 60 second rounds translates to 96 minutes of gameplay with 32 players (no rematches/draws or interrupts counted), but it's obviously gonna take longer than that. It's important to gauge the length of the event because this is all supposed to take place between lunch and release, so 12:00-to-2:10-ish.
    • Should players bring their own controllers?
    • What precautions should be taken?
    • How do you deal with salty (and potentially violent) losers?
So yeah, I need your help guys! If my case is strong enough I might get the activities director to approve this, and I really want this to happen. It'd be a student-organized graduation party, a bit like a nerd prom LOL. Please help me get this done!

PS: Sorry if this is the wrong place to post this thread. Mods, feel free to move this thread around.
 
The number one thing to do is KEEP IT SIMPLE.

Try to get as many TV's as you can. It's really impt!

Have a registration period say from 12pm - 12:30pm, and after that, disallow any more registrations. You have a tiny window for the event so you'll need to alter your ruleset to either a FT2 or make it single elimination as well as have a limit to your maximum number of registrations. Since it's just for fun, people won't care if the tourney isn't super official with the rules. Be sure to drop the entry fee to like $2 or something and give the entire pot to the winner if you change the rules though (see below).

PLAYER MUST ALWAYS BRING THEIR OWN CONTROLLER!! But be sure to have 1 or 2 spare just in case people don't but don't let people know that.

People won't get too salty if the tourney is simple and just for fun, so you wouldn't have to worry about that. If your teacher is there, then the chance of people going crazy is very, very unlikely.

Use challonge or tio to manage your tourney bracket.

Estimate about 7min / match in a FT2 and about 5min for a FT1 (gotta account for people setting up, button check, etc). Any less and you will be screwed.

Estimated time depending on number of entrants, rules and TVs here are some estimates on the time it'll take to do the tourney:
8 ppl - FT2 (double elim) - 1 TV = 14-15 matches = 1.5-2hr
8 ppl - FT2 (double elim) - 2 TV = 14-15 matches = 1-1.5hr
16ppl - FT2 (single elim) - 1 TV = 15 matches = 1.5-2hr
16ppl - FT1 (double elim) - 1 TV = 14-16 matches = 1.5-2hr
and so on and so on.

Anyways, I hope this helps. I wrote this is a hurry as I'm studying for exams right now, but I wish you the best!!! Best of luck buddy! =D. Be sure to post more if you have questions.
 
I managed to get a 15 person single elimination FT3 to finish in 30-45 minutes. Definitely go with double elimination if you can get two consoles and 2ish hours.

Chances are a lot of the people who go aren't going to be there just for the game. The easiest way to keep everyone happy and entertained is to have food and drinks on the side.

For brackets, just throw them together on Challonge. Prereg probably won't be reliable due to the number of people who don't bother showing up on the last day.
 
Back
Top Bottom